Privacy Policy

Privacy notice

What data we collect

Our website address is: https://www.arayltd.co.uk.

The personal data we collect from you includes:

  • questions, queries or feedback you leave, including your email
    address if you contact ARAYLTD.CO.UK
  • your email address and registration information when you register
    to make comments.
  • Comments you make.
  • how you use our emails – for example whether you open them and
    which links you click on
  • your Internet Protocol (IP)
    address, location, devices (e.g. desktop or mobile)  and details
    of which version of  web browser you used
  • information on how you use the site, using cookies and page
    tagging techniques

Comments

When visitors leave comments on the site we collect the data shown in the
comments form, and also the visitor’s IP address and browser user agent string
to help spam detection.

An anonymised string created from your email address (also called a hash) may
be provided to the Gravatar service to see if you are using it. The Gravatar
service Privacy Policy is available here: https://automattic.com/privacy/. After
approval of your comment, your profile picture is visible to the public in the
context of your comment.

Media

If you upload images to the website, you should avoid uploading images with
embedded location data (EXIF GPS) included. Visitors to the website can download
and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt in to saving your name, email
address and website in cookies. These are for your convenience so that you do
not have to fill in your details again when you leave another comment. These
cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if
your browser accepts cookies. This cookie contains no personal data and is
discarded when you close your browser.

When you log in, we will also set up several cookies to save your login
information and your screen display choices. Login cookies last for two days,
and screen options cookies last for a year. If you select “Remember Me”, your
login will persist for two weeks. If you log out of your account, the login
cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your
browser. This cookie includes no personal data and simply indicates the post ID
of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images,
articles, etc.). Embedded content from other websites behaves in the exact same
way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional
third-party tracking, and monitor your interaction with that embedded content,
including tracking your interaction with the embedded content if you have an
account and are logged in to that website.

We use Website analytics software to collect information about how
you use ARAYLTD.CO.UK.

Website analytics stores information about:

  • the pages you visit on ARAYLTD.CO.UK
  • how long you spend on each ARAYLTD.CO.UK page
  • how you got to the site
  • what you click on while you’re visiting the site

We do not collect or store your personal information through Website
analytics (for example your name or address) so this information cannot
be used to identify who you are.

 

Why we need your data

We collect information through Website analytics to monitor how you
use the site. We do this to help:

  • make sure the site is meeting the needs of its users
  • make improvements, for example improving site search.
  •  

We also collect data in order to:

  • gather feedback to improve our services, for example our email
    alerts
  • respond to any feedback you send us, if you’ve asked us to
  • send email alerts to users who request them
  • allow you to access Aray services and make transactions
  • provide you with information about local services if you want it
  • monitor use of the site to identify security threats

The legal basis for processing personal data in relation to site
security is our legitimate interests, and the legitimate interests of
our users, in ensuring the security and integrity of ARAYLTD.CO.UK.

The legal basis for processing all other personal data is that it’s
necessary to perform a task in the public interest.

What we do with your data

The data we collect may be shared with other Aray departments and
associates. It may also be shared with our technology suppliers, for
example our hosting provider, to prevent spamming or  malicious use of our website..

We will not:

  • sell or rent your data to third parties
  • share your data with third parties for marketing purposes

We will share your data if we are required to do so by law – for
example, by court order, or to prevent fraud or other crime.

Visitor comments may be checked through an automated spam detection
service.

How long we keep your data

We will only retain your personal data for as long as:

  • it is needed for the purposes set out in this document
  • the law requires us to

We will delete access log data after 90
days.

If you leave a comment, the comment and its metadata are retained
indefinitely. This is so we can recognise and approve any follow-up
comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal
information they provide in their user profile. All users can see, edit, or
delete their personal information at any time (except they cannot change their
username). Website administrators can also see and edit that information.

 

Children’s privacy protection

Our services are not designed for, or intentionally targeted at,
children 13 years of age or younger. We do not intentionally collect or
maintain data about anyone under the age of 13.

Where your data is
processed and stored

We design, build and run our systems to make sure that your data is
as safe as possible at all stages, both while it’s processed and when
it’s stored.

All personal data is stored in the
European Economic Area (EEA).
Website analytics data may be transferred outside the
EEA, but this cannot be used
to personally identify you.

How we protect your
data and keep it secure

We are committed to doing all that we can to keep your data secure.
We have set up systems and processes to prevent unauthorised access or
disclosure of your data – for example, we protect your data using
varying levels of encryption.

We also make sure that any third parties that we deal with keep all
personal data they process on our behalf secure.

Your rights

You have the right to request:

  • information about how your personal data is processed
  • a copy of that personal data
  • that anything inaccurate in your personal data is corrected
    immediately

You can also:

  • raise an objection about how your personal data is processed
  • request that your personal data is erased if there is no longer a
    justification for it
  • ask that the processing of your personal data is restricted in
    certain circumstances

If you have an account on this site, or have left comments, you can
request to receive an exported file of the personal data we hold about
you, including any data you have provided to us. You can also request
that we erase any personal data we hold about you. This does not include
any data we are obliged to keep for administrative, legal, or security
purposes.

If you have any of these requests, get in contact with our Privacy
Team.

ARAYLTD.CO.UK contains links to other websites.

This privacy policy only applies to ARAYLTD.CO.UK, and does not cover
other Aray services and transactions that we link to. Those services have their own terms and conditions and
privacy policies.

If you go to another website from this one, read the privacy policy
on that website to find out what it does with your information.

If you come to ARAYLTD.CO.UK from another website, we may receive
information from the other website. We do not use this data. You should
read the privacy policy of the website you came from to find out more
about this.

Changes to this policy

We may change this privacy policy. In that case, the ‘last updated’
date at the bottom of this page will also change. Any changes to this
privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, Aray
will take reasonable steps to let you know.

Contact us or make a complaint

Contact the Privacy Team if you:

  • have a question about anything in this privacy notice
  • think that your personal data has been misused or mishandled

You can also contact our Data Protection Officer (DPO)
and Privacy Team at

arayltd@btinternet.com

The DPO provides
independent advice and monitoring of our use of personal information.

You can also make a complaint to the Information Commissioner, who is
an independent regulator.

casework@ico.org.uk
Telephone: 0303 123 1113
Textphone: 01625 545860
Monday to Friday, 9am to 4:30pm

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

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